Product Specification Writing

Katie Paterson

October 2, 2020

What is a product specification?

Everything you see on a shelf has a unique specification. In the food industry you have specs for raw materials, finished products, packaging and manufacturing equipment. All aspects related to the product itself need to be listed to safely manage the product throughout its lifecycle.

A specification is a document used to ensure a product is legal and safe; it informs the reader of everything they need to know about a particular product.

The information a spec provides is also used to create artworks. All technical information on pack artwork comes from a pack copy, which is produced using the technical specification.

Currently, the typical way to produce a product spec is using specifically tailored software, however, there are still some instances where paper specs are used.

Why is it so important?

In order to get a product to sale, many documents need to be completed to ensure the safety of a product.  All the raw material specs will be held in one location, providing traceable information. Having the ability to trace products back is essential in the instance of a recall on one specific raw material.

Having accurate, traceable food specifications will also work as a defense against food fraud. A robust specification will protect your food business from unintentionally purchasing fraudulent ingredients and raw materials. Supplier auditors can ask to see food specifications to ensure each ingredient is accurate and legally compliant.

There are 2 million people in the UK that suffer from food allergies, any inaccuracy in a food spec has the potential to be harmful. The allergens must be highlighted on a pack copy to be legally compliant. Any mistake that leads to an illegible/unstated allergen will be a threat to allergy sufferers.

Having reliable specs will protect end users from food fraud and inaccurate allergy information. Suppliers and clients will also have confidence in the traceability of their products through the product specification.

How can NT Assure help?

At NT Assure we have digital experts who can write industry standard food specifications. Our technical services team can also check your existing documentation to ensure legal compliance. We can also provide a QA service to check specs before they are submitted to customers.

We can also provide food specification management software. Smart Supplier is an industry renowned Software as a Service (SaaS) providing a digital solution managing specifications. All raw ingredient spec information is stored on Smart Supplier, if there is a problem with one specific ingredient, smart supplier is able to provide reports to quickly tell you what products this ingredient is in for recall, as well as many other helpful reports at the click of a button.

Smart Supplier also holds supplier data including BRC certificates, SLA’s, and audit reports. Suppliers and clients can communicate through Smart Supplier for effortless communication.

For more information call 01933 272089 or email

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